Legal Information & privacy policy

May 21st, 2018

Fast Accounting Services Limited (the firm) is a limited company registered in England and Wales with the registered number of 5233735 and VAT number 882 8725 75. The registered office is Kneath Point, 8a Flitton Road, Greenfield, Bedfordshire, MK45 5DJ.

Fast Accounting Services Limited is regulated by the Institute of Chartered Accountants in England and Wales.

The firm is not authorised under the Financial Services and Markets Act 2000. The firm will under no circumstances accept client money other than to pay fees raised by the firm.

Provision of Services Regulations 2009

In accordance with the disclosure requirements of the Provision of Services Regulations 2009, our professional indemnity insurer is Royal & Sun Alliance Insurance Plc, 9th Floor, One Plantation Place, 30 Fenchurch Street, London, EC3M 3BD. The territorial coverage is worldwide excluding professional business carried out from an office in the United States of America or Canada and excludes any action for a claim brought in any court in the United States of America or Canada.

Code of Ethics

The firm is subject to the Institute of Chartered Accountants in England & Wales’ Code of Ethics which can be found at icaew.com/regulations.

Legal Disclaimer

The information contained in this Site is for general guidance on matters of interest only. The application and impact of laws can vary widely based on the specific facts involved. Given the changing nature of laws, rules and regulations, and the inherent hazards of electronic communication, there may be delays, omissions or inaccuracies in information contained in this Site. Accordingly, the information on this Site is provided with the understanding that the authors and publishers are not herein engaged in rendering legal, accounting, tax, or other professional advice and services. As such, it should not be used as a substitute for consultation with professional accounting, tax, legal or other competent advisers. Before making any decision or taking any action, you should consult us.

While we have made every attempt to ensure that the information contained in this Site has been obtained from reliable sources, the firm is not responsible for any errors or omissions, or for the results obtained from the use of this information. All information in this Site is provided “as is”, with no guarantee of completeness, accuracy, timeliness or of the results obtained from the use of this information, and without warranty of any kind, express or implied, including, but not limited to warranties of performance, merchantability and fitness for a particular purpose. In no event will the firm or the directors, agents or employees thereof be liable to you or anyone else for any decision made or action taken in reliance on the information in this Site or for any consequential, special or similar damages, even if advised of the possibility of such damages.

Certain links in this Site connect to other Web Sites maintained by third parties over whom Fast Accounting Services Limited has no control. The firm makes no representations as to the accuracy or any other aspect of information contained in other Web Sites.

Privacy policy

We are committed to safeguarding the privacy of our website visitors; this policy sets out how we will treat your personal information.

(1) What information do we collect?

We may collect, store and use the following kinds of personal data:

(a) information about your computer and about your visits to and use of this website including your IP address, geographical location, browser type, referral source, length of visit and number of page views;

(b) information relating to any transactions carried out between you and us on or in relation to this website;

(c) information that you provide to us for the purpose of registering with us;

(d) information that you provide to us for the purpose of subscribing to our website services, email notifications and/or newsletters;

(e) any other information that you choose to send to us.

(2) Cookies

A cookie consists of information sent by a web server to a web browser, and stored by the browser. The information is then sent back to the server each time the browser requests a page from the server. This enables the web server to identify and track the web browser.

We may use both “session” cookies and “persistent” cookies on the website. We will use the session cookies to: keep track of you whilst you navigate the website. We will use the persistent cookies to enable our website to recognise you when you visit.

We use Google Analytics to analyse the use of this website. Google Analytics generates statistical and other information about website use by means of cookies, which are stored on users’ computers. The information generated relating to our website is used to create reports about the use of the website. Google store this information.

Most browsers allow you to refuse to accept cookies. For example, in Internet Explorer you can refuse all cookies by clicking “Tools”, “Internet Options”, “Privacy”, and selecting “Block all cookies” using the sliding selector.) This will, however, have a negative impact upon the usability of many websites.

(3) Using your personal data

Personal data submitted on this website will be used for the purposes specified in this privacy policy or in relevant parts of the website.

We may use your personal information to:

(a) administer the website;

(b) improve your browsing experience by personalising the website;

(c) enable your use of the services available on the website;

(d) send you general (non-marketing) commercial communications;

(e) send you email notifications which you have specifically requested;

(f) send to you our newsletter and other marketing communications relating to our business or the businesses of carefully-selected third parties which we think may be of interest to you by post or, where you have specifically agreed to this, by email or similar technology (you can inform us at any time if you no longer require marketing communications);

(g) provide third parties with statistical information about our users – but this information will not be used to identify any individual user;

(h) deal with enquiries and complaints made by or about you relating to the website; and

Where you submit personal information for publication on our website, we will publish and otherwise use that information in accordance with the license you grant to us.

(4) Disclosures

We may disclose information about you to any of our employees, officers, agents, suppliers or subcontractors insofar as reasonably necessary for the purposes as set out in this privacy policy.

In addition, we may disclose information about you:

(a) to the extent that we are required to do so by law;

(b) in connection with any legal proceedings or prospective legal proceedings;

(c) in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk); and

Except as provided in this privacy policy, we will not provide your information to third parties.

In addition, personal information that you submit for publication on the website will be published on the internet and may be available, via the internet, around the world.

(5) Security of your personal data

We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information.

We will store all the personal information you provide on our secure (password and firewall protected) servers.

Of course, data transmission over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet.

You are responsible for keeping your password and user details confidential. We will not ask you for your password.

(6) Policy amendments

We may update this privacy policy from time-to-time by posting a new version on our website. You should check this page occasionally to ensure you are satisfied with any changes.

(7) Your rights

You may instruct us to provide you with any personal information we hold about you. Provision of such information may be subject to the payment of a fee (currently fixed at £15.00).

You may instruct us not to process your personal data for marketing purposes by email at any time. (In practice, you will usually either expressly agree in advance to our use of your personal data for marketing purposes, or we will provide you with an opportunity to opt-out of the use of your personal data for marketing purposes.)

(8) Third party websites

The website contains links to other websites. We are not responsible for the privacy policies or practices of third party websites.

(9) Updating information

Please let us know if the personal information which we hold about you needs to be corrected or updated.

(10) Contact

If you have any questions about this privacy policy or our treatment of your personal data, please write to us by email to [email protected] or by post to Fast Accounting Services Limited, PO Box 803, Ampthill, Bedfordshire, MK45 9AJ.

(11) Data controller

The data controller responsible for our website is Fast Accounting Services Limited.

GDPR – May 2018

    Using your personal data:

    We will process personal data:

    • As necessary to complete our duties under our letter of engagement
    • As necessary to keep in contact with you to inform you of changes to upcoming legislation or other relevant information to the service we provide to you
    • For our good governance in our accounting and managing of our own business operations
    • As necessary to comply with a legal obligation, such as when you exercise your rights to make a data protection law request or to verify your identity and make money laundering checks
    • As necessary for compliance with legal and regulatory requirements

    We will always ensure we have your full consent before disclosing your personal data to other people or organisations, such as a mortgage adviser. However we will not require consent from you if we have to make a legal disclosure to the National Crime Agency.

    You are free at any time to change your mind and withdraw your consent. Please bear in mind however that this may mean that we can’t do certain things for you.

    Sharing of your personal data:

    Subject to applicable data protection law, we may share your personal details with:

    • Sub-contractors and other persons who help us to provide our products and services to you
    • Companies and other persons who provide services to us (such as customer relationship management software providers, data back up providers)
    • Our legal advisers or our Institutes
    • Government bodies and agencies in the UK or overseas (eg HMRC, Information Commissioners Office)
    • Courts, to comply with legal requirements and for the administration of justice
    • In an emergency or to otherwise protect your vital interests
    • If we restructure or sell our business or have a merger or re-organisation
    • Anyone else where we have your consent or is required by law

    Retention of data:

    The following criteria are used to determine the retention period for your data:

    Retention in case of queries, as long as necessary to deal with your queries
    Retention in accordance with legal and regulatory requirements (we have to keep all financial documents for a minimum of 6 years to comply with ICAEW regulations), even once a working relationship has come to an end

    Your rights:

    Your rights are as follows:

    • The right to be informed about our processing of your personal data.
    • The right to have your personal data corrected if it is wrong or incomplete.
    • The right to object to processing of your personal data.
    • The right to restrict processing of your personal data.
    • The right to have your personal data erased.
    • The right to request access to your personal data and information about how we process it.
    • The right to move, copy or transfer your personal data.

    What personal data do we hold?

    • Full name
    • Addresses (past and present)
    • Date of birth
    • National Insurance Number
    • Unique tax reference
    • Employment details/Self employed business names & details
    • Email address
    • Telephone number(s)
    • Financial details (such as salary, other income, bank account details, pension contributions, Gift Aid donations, tax liabilities, child benefit entitlement)
    • Money laundering records (online checks, passport excerpts, copy bills showing addresses)
    • Family or social circumstances relevant to services provided (such as number of dependents, marital status)

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